Workplace transparency: Here’s how to achieve it in 6 simple steps

Being transparent means being open about what you are doing as well as being to express it in a respectful manner. It means being honest even in a situation where you don’t feel comfortable about sharing bad news, but you do it anyway, so the rest of the organization is well informed and aware of what’s happening.


Workplace transparency is a tool that can help create long-term success. It can lead to stronger company culture, a healthier work environment, improved trust among employers and employees, and many other advantages.


There are certainly many benefits to having a transparent workplace environment, yet there are still many organizations that are holding onto their old ways and haven’t implemented this practice yet. One of the reasons may be that they are unaware of where to start implementing changes or they prefer keeping their old ways of doing things due to the uncertainty of change. Others may perceive being open and transparent as vulnerable and therefore, they fear being viewed as ‘weak’.


No matter what the reason is, something is preventing them from embracing the change. In this case, changing your workplace into a more open and transparent environment really does not cost anything. You don’t even have to create new policies within the company, just start small in simple steps.



Benefits of a transparent workplace


Healthier workplace environment and culture

Firstly, implementing and practicing workplace transparency has a direct positive impact on the workplace culture. It creates a place where people feel valued, trusted, and respected. When people feel like they can be trusted, it makes interactions at work easier, and also some stress is removed. When you know you can rely on your teammates, it makes working with them more pleasurable, because you know there are there for you, and also there won’t be any negative surprises.

When people feel more open and relaxed, they are also more eager to share knowledge and creativity comes into play more easily. Besides, when you are part of a healthy working environment, you’re feeling generally happier because there’s a team you can rely on and there’s no unnecessary stress.


Efficient communication

Secondly, communication improves drastically. When you are being honest and open about your actions, people know what to expect from you and what they can get to you. There’s no space for playing games and it makes overall communication more efficient. In such an environment, people feel more eager to share what’s on their minds, are more open to giving and receiving feedback as well as being more open to generating new ideas and sharing them with others. Simply put, the whole communication flow becomes, faster, more efficient, and goes straight to the point.


Improved employee engagement

Thirdly, the whole employee engagement gets better. With implemented transparency at work, people feel more respected and valued and therefore they’re more motivated to engage in various activities and processes. This may not only lead to improved work performance, but it will also bring better results for the company.



Things that can ruin transparency in a workplace


Now you know some benefits of having a transparent workplace. Soon, we’ll get to the part about how to implement it for your own workplace, but before that let’s talk about things that are not great to do if you want to be surrounded by an open and transparent work environment.


An increased pace of work

With an increased pile of work requirements and deadlines, there’s a higher probability that something will go unnoticed or that some mistake will happen. When there’s too much pressure and too many deadlines, also the quality of work decreases, and the performance drops as well. That’s why it’s important to be realistic about what’s manageable for what amount of work within a certain time frame.


Lack of definition in roles and responsibilities

When there’s confusion about what exactly one’s role and responsibility entail, it may lead to many misunderstandings. That’s why it’s crucial to have precisely defined tasks you are responsible for as well as others, so you know where to search for the right information.


Not aligned with core values

How can your employees and customers trust you if your behavior doesn’t reflect the values you set for yourself and for others? It’s then fairly difficult to take you seriously and it put a barrier in front of you because people are not sure if they will be taken seriously by you.


Not implementing technology

Another way how to prevent implementing transparency at your work is to not use enough of the available tools or not have enough automated processes. This way you’re not fully taking advantage of the resources that are available to you and it can have an impact on the overall course of work.



How to implement transparency in YOUR company


Here is a list of things you can take into consideration when starting to change your current workplace to a more transparent and open one. You can see that some of these things are really simple and don’t require the use of a lot of resources.


Being one team

First and foremost, it is crucial that you and your employees are on the same boat. This means that everyone is working as one team and is in line with the company’s core values. This way people feel more trusted, valued, and respected and this will reflect everyone’s performance.


It starts with YOU

You are the leader, so you should lead by example. Make sure you’re putting into practice the core values you set for yourself and that you’re being open with others about the things that are going on. Be open to discussions, and new ideas, give and receive feedback as well as encourage others to do the same. It is easier for others to implement what you’re saying into their everyday life when they see you as a good example. So don’t forget that the change starts with you!


Importance of feedback

An idea on how to make transparency exist in more places within your workplace is to make space for it. This can be for example done by having regular feedback sessions or assigning a time where people can ask you anything. When you implement regular feedback sessions, it will be a win-win situation for both sides. Your employees will feel heard and they will be able to see which of their suggestions have been implemented at a higher level of a company and for you it will mean having a lot of new practical ideas on how to make what you’re doing even better.


Communication channels

Another way of being more open and transparent is to be a part of project management systems such as Slack or MS Teams because it feels more personal than just sending an email. This can be a place for sharing any newsletter, achievement, or just a simple message. This way the start of a new conversation seems easier for people and it breaks down certain barriers. When communication becomes easier, also relationships become more open and it’s easier to collaborate with others.


Effective communication is the key

No matter what situation you are in, make sure you’re putting emphasis on effective communication and you encourage others to participate, ask questions, as well as listen to others. When your employees feel that they’re being heard, they’ll also feel more valued and respected and this make creates a stronger bond between the team and the workplace. Thanks to positive experiences they will feel like they’re in a safe environment and this will make them be more likely to share their opinions and will participate more.


Transparency in business operations

The next thing you can do is focus on how to improve transparency in your business operations. This can be for example done by documenting processes and then sharing results in regular reports. This will create consistency and your employees will get a look into what was achieved and what objectives are planned for the next period. It gives everyone an overview of what is going on and therefore, it creates a more transparent place to work at.




Conclusion

Implementing transparency in your workplace can bring your company to the next level. You will not only get a team of aligned and highly motivated people but it will also lead you to better results and innovations. Now you have the right tools to implement transparency in your workplace as well, so go ahead!

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